Benefits of the Valid eMail Manager for Microsoft Exchange Mail

Minimize the overhead of Recordkeeping

The Valid eMail Manager for Microsoft Exchange Mail is designed to efficiently allow your users to file records with minimal impact to their core work practices.  The record is automatically classified and as much record metadata as possible is wrapped around it with little or no user impact.  The entire recordkeeping process for the user to file a completed record is less than a 3-7 seconds.

Meet your regulatory requirements

The Valid eMail Manager for Microsoft Exchange Mail can help ensure that you stay compliant with Federal, State, and Local regulations for recordkeeping.  As part of a recordkeeping program the Valid eMail Manager for Microsoft Exchange Mail can let your employees file documents required for recordkeeping purposes directly from their mail file.

Mitigate your risk

Because the mail system can hold a vast amount of unmanaged information it is often the first place where litigators will go for evidence to be used offensively.  The mail system is the largest liability risk in the average company.  You can create policies that effectively manage the valuable information contained in your mail system.  Mail that needs to be addressed at a corporate level is elevated to visibility, while mail that is of a personal nature or speculative is retained long enough for the user to decide whether to act on it or let it expire.

Improve Sharing of Knowledge

Mail can be filed to a library for personal use or for use by a group, team, or project.  The library has retention rules and supports versioning and other document management features.  The library can be configured to only allow the first copy of a mail message to be deposited.  Subsequent copies will be discarded.  Mail in the library will be organized based on the policies set for filing.

Manage Mail Retention

Mail in the users mail file can be managed for retention against a comprehensive set of policies.  The settings can be optimized to keep mail for the required length of time to support the business and the require the user to file into a repository, library, or delete.  The settings allow you to reach a balance between managing the business and allowing the user to manage his mail.