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The Valid eMail Manager for Microsoftä Exchange
SUPPORTS A COMPLETE LIFECYCLE FOR MAIL MESSAGES FOR YOUR BUSINESSThe Valid eMail Manager supports a complete lifecycle for the mail messages used in your business. By integrating the mail system with both a full business recordkeeping system and an online library system for sharing, you are able to maximize the value of the critical information in your mail system. Today, messages in your mail system are essentially unmanaged against regulatory requirements and corporate policies for retention, content, and quality. By moving them into a managed library you can mitigate your legal risk and exposure. The Valid Mail Manager does this with three key areas of functionality: First, it provides mail retention management to control the amount of information kept ad-hoc in the corporate mail system; Secondly, the system allows users to file mail messages as records into a business recordkeeping system; And thirdly, the system allow users to easily file mail messages to online libraries that can be set up to support sharing by projects, groups, and teams. INTEGRATED ELECTRONIC RECORDKEEPINGThe Valid eMail Manager provides a complete solution for electronic recordkeeping functionality for your Microsoft Exchange Mail. The system provides a folder-based interface for accepting a record from the Mail client, and fully supports the recordkeeping process including record classification, assigning of record metadata, and lifecycle management. The Valid Mail Manager facilitates the process of managing documents that need to maintain maximum legal weight to meet your business and industry requirements for recordkeeping. Electronic recordkeeping features include audit trail, timestamp, configurable metadata, and optional signature workflow. Records Management features include file plan management, record hold and release, retention and disposition, and event management.
CONTENT MANAGEMENT - SHARING AND REUSING WITH THE LIBRARYThe Valid eMail Manager integrates an online library system with your mail system for sharing and reuse of documents that originate in the mail system. Using the ValidLibrary, the system provides a folder-based interface for easily moving mail messages out of the mail system directly into the online library. The ValidLibrary has a policy-based configuration that supports many security and sharing models. It can be configured based on your corporate policies to support team collaboration or personal use only for each submitted document. Using principles developed for effective knowledge management, the user only sees what they need to perform their work, and documents are classified using a common easy-to-manage taxonomy that you build as you use the system. Workflow is automated and reminders can be used to help documents flow through the system on a timely basis. The centralized policy management lets you determine how rigorously to manage compliance to policy. AUTOCLASSIFY RECORDS FOR CONSISTENT RECORD MANAGEMENTThe Valid eMail Manager is designed to fully automate the recordkeeping process and can be easily configured to automatically classify records into record categories based on your policy settings. Records can be classified based on the type of document being submitted, the folder they are filed in, or keywords. Folders in the mail client can also be set up to support different record categories. Mail can be auto-classified to a specific record category and automatically entered into the correct record series. This can significantly reduce the recordkeeping workload for both the users and record managers while maximizing the value of the corporate intellectual assets.
For information and to schedule a demonstration, please contact Valid Systems at 1-603-766-0460 or send email to info@validsys.com |
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